It doesn’t matter if the board is using a board portal, or if you use paper to record its minutes, it’s important that you take accurate and precise notes. This will help keep the group well-informed. You must be aware of what information to include and what not to.
For example If you record the vote of members on an issue the minutes should include only votes for or against the decision, not the names of each person who voted for and supported the vote. This will help protect the board from legal challenges in the future. The only exception is when votes regarding executive pay or financial transactions involving board members in such cases, the names of the people who voted should be recorded as well as justifications.
Another crucial element to include in the minutes of your board meetings is any information that helps clarify the board’s decisions. It can include https://boardroombox.com/what-are-board-meeting-minutes/ comments by your organization’s attorney or chairman however their opinions or conclusions should be clearly expressed. Include any reports or presentations that were presented at the meeting. This will allow your board to know about any relevant updates and provide information to your entire team.
Keep in mind that the minutes from board meetings are a record of the board’s decision-making procedures. They should be objective and impartial. This is why it is best to not record any personal opinions, arguments or disagreements, political discussions, or idle conversations. Instead, focus on recording facts and important decisions while remaining neutral in tone – even when there’s tension in the room.