Preparing your board meeting can be a crucial step to ensure an efficient discussion. The process can seem overwhelming when you don’t practice it often however, it’s well worth the effort.
The chair of the board as well as the CEO/executive Director must work together to design the agenda a few weeks before the date. Think about the expected attendance and the order of the agenda and strategies to stimulate discussion. Also, make an outline of committee chairs and directors who will be required to submit reports for the meeting. Ensure that they are given deadlines to complete the report and also provide an outline of the issues they’ll be asked to discuss at the meeting.
Gather the meeting materials for the board, including the agenda that has been finalized, financial and committee reports, management reports, meeting minutes from prior meetings and any other relevant information. Then, distribute these documents to all attendees in a timely manner. If your company uses an online portal for board meetings for the distribution of meeting materials, the process should be seamless.
Discuss the best way to address any hot issues in the boardroom. Sharing these issues ahead of time will limit the possibility of making the meeting a finger-pointing session on one issue, and allow the board to explore a variety of solutions.
Make sure that all necessary meeting equipment will be delivered and ready for the board meeting. Be sure that catering https://www.boardmeetingsonline.blog/ arrangements are in place and ready to be picked up the day before the board meeting.