Board meetings aid companies in their plans for the future, prevent conflict and ensure compliance with regulations They can accomplish this when the proper amount of time is invested to make them efficient. A little effort from all participants can turn board meetings into productive, efficient and even enjoyable sessions.
The importance of punctuality is to make sure that members feel valued by ensuring they arrive on time. It is essential that the meeting begin on time, with all materials distributed prior to time so that the members can read them prior to the start of the meeting. This will allow a discussion to be focused on the issue on time, and not get overwhelmed by irrelevant details.
Each agenda item should be given a set time frame, and stick to the timeline whenever you can. This will help keep meetings on schedule and avoid getting caught waiting for board members who arrive late, or keeping them long after the meeting should have concluded (BoardEffect).
During discussions, make sure that everyone has a chance to express their opinions. This is an essential part of democracy, and will ensure that all ideas will be taken into consideration equally. If you notice that a concept is gaining momentum, restate your main idea and ask if there are any other factors to be considered before making a final decision. This will help to make a decision that is likely to be backed by all members and that will be successful.