Board portal software can help make your meetings more efficient and productive, whether you’re using it for your board or the entire organization. With one, simple-to-use tool that can help you simplify and streamline agendas for board meetings and accurate minutes of meetings, and more.
Consider the specific needs of your board. For example, a key factor for boards that adopt online board management tools is security. Emailing board documents or sharing with free versions of software such as Dropbox could be a major risk for data breaches www.highgatehillhouseschool.co.uk/how-to-provide-limited-access-to-a-contractor-in-a-data-room-due-diligence and unauthorised access. Corporate secretaries and board members are also looking for efficiency gains in the form of an easier, more secure and collaborative method to manage and share information.
Evaluate the features of available solutions using tools such as SelectHub’s Board Satisfaction Rating. This tool gives an average score, based on reviews from reputable review sites for software. You can also create an evaluation group of board members (chairs and administrators) to seek out known or existing solutions which address their concerns. To maximize the benefit of the evaluation, the evaluation process should cover the entire board cycle.
Check the availability of essential functions, such as agenda building and planning tools documents storage with unlimited space for meeting documents and additional corporate documents such as board book templates including e-signatures, discussion, and chat functions, as well as one-to-one communication channels with directors. It is also important to check if the service integrates with the top calendar applications and other third-party software that can streamline the scheduling of meetings as well as follow-up and document collaboration.